Online board meetings can be a valuable tool to make effective decisions. If they’re not well run, they may result in into boredom and low levels of engagement. Follow these easy tips to get your virtual meetings going and boost productivity.
Share the agenda before the meeting with all attendees to ensure everyone knows the topics to be discussed. Consider asking your board to be able to watch the meeting from a space that is quiet and free of distractions. Request that participants use the “raise hand function” of your software for virtual meetings when they are able to speak to avoid over-talking or missing the point.
Keep the discussion focused on the most important issues by establishing an agreed-upon maximum time for speaking on each item. This lets everyone participate and prevents discussions from drifting off topic or causing distractions for others. Encourage your board members not to use their microphones when they are not speaking in order to block out background noises such as children, pets and coworkers.
The last thing to do is close the meeting promptly. This is a way to show respect for the time of your fellow board members. It is also a good practice to distribute the minutes quickly after the meeting has concluded. Additionally, it helps to speed up the process of recording and distributing meeting minutes by using the built-in capabilities like inline task delegation.
Doing so will ensure that everyone on the board is on the same page about what happened during the meeting and what must be done between meetings.
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