A board meeting that is online is an excellent way for board members to stay in touch, without putting themselves or their colleagues at risk of being infected. Attendees don’t have to change their schedules, or even block out an entire day for a trip across different time zones. This allows them greater flexibility in scheduling meetings. It also allows board members who work abroad to attend despite quarantine and travel restrictions.
As with all meetings, the success of an online board meeting is dependent on a well-planned and clear communication. It’s important to establish some ground rules to help ensure that all board members are engaged and are able to easily keep up with the discussion. You can request remote attendees to switch their phones to silent or vibrate mode and remind them not to place their feet directly on windows that could create unwelcome reflections.
Another method of increasing engagement is to use video during meetings, instead of relying solely on audio. This will allow participants to see each travelboardroom.com other, and better assess their body language. This can be difficult to do over the phone or a computer. This will allow the chairperson to decide who is speaking and to give them the floor.
Finally, it’s essential to secure your document storage as boards store many sensitive data. A dedicated system can store all documents in one location, with administrators capable of limiting access and assign permissions. It can also boost productivity and help facilitate collaboration between meetings by assigning and tracking tasks.