Board meeting software is a computer-based tool used to manage and facilitate meetings in person or via virtual boardrooms. It is specifically designed to meet the specific needs of organizing and conducting these mission-critical events. It comes with features that facilitate meeting preparation share documents, take minutes, and enable secure communication among directors. It also offers layers of security that are advanced to manage access, ensure compliance and remotely wipe off data from stolen or lost devices.
It is important to decide what the’must-haves’ of a company are in the software that manages board meetings they select to avoid purchasing unnecessary features that only increase the overall cost. Once the’must-haves’ have been identified select the top providers that meet the requirements and that fit within the company’s budget.
In the board meeting software selection process, it’s important to select an application that is easy to use and doesn’t require any technical assistance. This will make it easier to avoid long-winded, back-and forth emails and can increase both director efficiency and the quality of the information and documents shared.
Another thing to consider is whether the software used to conduct board meetings has the ability to track and assign action items after the meeting. This is important to ensure that all tasks agreed upon are completed by the deadline. It is also important to determine if the system will notify the person who was assigned the task of any changes. The system should also allow them to communicate with other directors using in-app messaging.